Approving, managing, and sharing your team’s content in Publish doesn’t have to be a repetitive and time-consuming task. This article will cover the available bulk actions in Publish that your team can use to manage multiple posts at once.

Approving posts in bulk

Content approval in Social Media Management allows you to view, edit, and approve posts which were submitted by Social Media Management users for review. Visit our article on Content Approval to learn more.

If you'd like to approve multiple posts at once, please follow the steps below:

1. In Publish, choose Awaiting Approval from the menu on the left-hand side.
2. Check the box on the left-hand side of any posts which you would like to approve.
3. When you’ve made your selection, click Approve at the top of the page.

Following this, your approved posts will now be found in Publish under Scheduled.

Labeling posts in bulk

Labeling in Publish is a great tool which allows you to structure, filter, search and report on your content. Using bulk features in Publish, you can easily replace labels, add new labels, remove specific labels, or remove all labels from multiple posts at once. Please follow the guide below:

1. Go to Publish and choose any post type beneath the Content menu on the left (e.g. All, Draft, Awaiting Approval, etc.).
2. Select the checkboxes next to any posts you'd like to manage labels on, then click Manage labels at the top of the menu.
3. Use the dropdown menu to choose a bulk label option:
   • Add to existing labels: Find or create labels which will be added to any existing labels on your content.
   • Replace all labels with: Find or create labels which will replace all existing labels on selected content.
   • Find and remove labels: Search for and remove existing labels which have been applied to your selected content.
   • Remove all labels: Remove any labels which were already added to your selected content.
   
   Type to search or create new labels (if applicable).
4. Confirm your label changes by clicking Add/Replace/Remove/Remove All.

Deleting posts in bulk

In Publish, you can choose to bulk delete existing drafts, posts with publishing errors and any posts which are waiting for approval, scheduled or published. Due to API restrictions, it’s not possible to delete already-published Instagram or LinkedIn posts.

To delete multiple posts in Publish:

1. Go to Publish and choose any option beneath the Content menu on the left.
2. Check the box on the left-hand side of any posts which you would like to delete.
3. Click the Delete button at the top of the page, followed by Delete to confirm.

Rescheduling or unscheduling posts in bulk

Instead of opening each scheduled post in Social Media Management and manually changing the time and date, you can choose to adjust the time for multiple posts, for example to push or delay each post by a certain number of hours. In addition to this, you can choose to unschedule entirely, which will return your post to a draft state.

To reschedule or unschedule multiple posts:

1. In Publish, choose Scheduled from the menu on the left-hand side.
2. Check the box on the left-hand side of any posts which you would like to reschedule or un-schedule.
3. From the top of the page, click either Reschedule or else the three dots, followed by Unschedule.

When choosing to reschedule, use the dropdown options to select the number or days/hours to reschedule by, followed by Schedule. Choosing a negative number will publish the content earlier than it was original published. For example, if originally scheduled at 8:00 and adjusted by –2 hours, the new schedule time will be 6:00.

Sharing posts externally in bulk

When sharing posts externally from Publish, you have the option to bulk select multiple posts at once to only share specific posts with third parties for review. 

When filtering posts for external sharing within a content by state list in Publish, use the checkboxes next to your posts to select the specific posts you would like to share, then click Share at the top of the menu.

The following screen will display a preview all of your selected posts for sharing and allow you to generate and copy a URL that you can share with any third party outside of Social Media Management.